Bookkeeping Services Vs Bookkeeping Software – Which One Do You Need?

Bookkeeping is an inherently complicated and focus-intensive task that is best left to experienced professionals. Business owners’ time is best invested driving the company and taking crucial decisions; financial recordkeeping thus becomes a job the owners shouldn’t need to invest their time in.

Understanding bookkeeping services

Businesses that prefer to keep their accounting and record keeping transparent, accurate and efficient tend to prefer the option of outsourced bookkeeping services. Expert professionals work day in and day out to maintain your ledger books and record every financial transaction going on in your enterprise – that too without the hassle of maintaining multiple employees on your payroll – THAT is an advantage that only outsourced bookkeeping services can provide you. The business owner is saved from the issues of managing a full-fledged accounts department in-house and, can, therefore, utilize their productive time towards core functions while bookkeeping is effectively managed elsewhere.

Understanding bookkeeping software

Entrepreneurs who prefer to manage their financial records themselves would benefit from the automation options offered by bookkeeping software. These solutions allow you to get the most productivity from your accounts department, ensure accurate record keeping and speedy processing of data and automation of various steps of the accounting and bookkeeping cycle. Businesses that prefer maintaining an in-house bookkeeping team should choose the software option for better and more efficient work. So, as an entrepreneur, it is a good idea to employ professionals and buy bookkeeping software to set up an in-house accounting department, or you can even choose to outsource the task of regular record keeping to an expert service agency.

Software vs Services – an unbiased view

Bookkeeping services are the more economical and hassle-free option as compared to Bookkeeping software (which will have to be purchased) and having an in-house accounting department (which is an added HR expense). The hiring cost for outsourced services will prove to be much lesser than using software for in-house record keeping.

Bookkeeping services are definitely a one-step solution – you hand over the job to professionals, and they will take it from there. On the other hand, with Bookkeeping software, there is a learning curve involved as your team works out how to use the application, followed by continual management efforts on your part to ensure a smooth workflow.  Bookkeeping services allow you to get access to a team of expert accountants and record keepers for managing your daily transactions. More details here:

With Bookkeeping software, however, it is only your in-house record keepers that are doing the job whose expertise, knowledge and experience will be restricted to their limited field of work. Bookkeeping services allow for flexible and easy scalability. You can expand or cut back your record keeping operations with them in the blink of an eye. Such smooth transitions, scalability and flexibility from Bookkeeping software are just not possible.


All things considered, bookkeeping services and their human advantages beat most automation benefits that software may provide you. Choosing the former is definitely the more practical thing to do. The choice is yours!

Keeping Track of Your Books Can Help You Earn a Profit

When I first started my business from home a while back I thought I knew how to keep close track of my finances and expenditures.  So you can imagine how surprised and dismayed I was to find out that instead of earning money, or even breaking even – I was actually losing money steadily over the previous year.  It took a while, but I finally discovered that I hadn’t been keeping track of certain basic living expenses – indeed, some of them weren’t even included in my regular operating costs.  So that some expenses that I had taken for granted were costing me more than I had anticipated. 


Correcting this error required more than erasures on the balance sheet.  It required some changes in my way of thinking.  For example, the regular costs of maintaining my office and business had to be separated from the costs of living at home.  Sometimes these would overlap.  For example, the expenses that accrued when I had customers over to discuss business matters would necessarily include expenses for entertainment, meeting supplies, and condiments.  Often these would automatically go into our home budget for food.  But how often did we serve shrimp and crab salad sandwiches to our family at home?  By the same token, our business office rarely required the supplies we bought from Home Depot for our pool maintenance. 


This was how I discovered that the assistance of a bookkeeper and finance manager would be necessary if I really wanted to see that our firm was operating and managing money efficiently.  I also wanted to be certain that we took advantage of savings available using Groupon  to get discounts of up to 65% off the cost of new flooring – something both our office and our home needed desperately.  So before even venturing into these new projects I decided to consult with a bookkeeper and finance advisor to assure that we made a proper record of expenditures and income.  This way we could invest our income in our home improvements while knowing that our business profits wouldn’t be threatened.   My new bookkeeper not only developed a way for me to keep accurate records of profits and expenditures; he showed me how I was losing money by failing to take advantage of many other Groupon deals available from Home Depot.  These opportunities increased my business performance by reducing expenses considerably.